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Reyes Holdings Special Events Coordinator - RBD in Carmel, Indiana

Special Events Coordinator - RBD

  • Job ID #:35531

  • Position Type:Part Time

  • Location:Carmel, IN

  • Shift:Rotating

  • Department:Marketing

  • Education Required:HS Diploma/GED

  • Experience Required:1 - 3 Years

Position Description:

Position Summary:

The Special Events Coordinator will assist the Marketing Team and Sales Directors with the planning and execution of allcompany events. The Special Event Coordinator will assist in event site set-up, equipment management, and event operation support. This position will assist with communication between the event owner regarding payment, scheduling, special assistance and other areas. The Special Event Coordinator will also manage the equipment and merchandise for each event. This position will be responsible for building business, while focusing on distribution, volume and profitability goals, by achieving goals as predetermined by the Vice President of Sales/Marketing.

People or Process Management Responsibility: None

Position Responsibilities may include, but not limited to:

  • Provide inventory control and distribution management for event equipment and supplies

  • Do a detailed spend vs. profit analysis recap to insure events are profitable

  • Maintain event equipment and supplies

  • Develop logistics plan for event and site set-up

  • Manage staff organization and scheduling

  • Maintain special event contact database

  • Provide onsite event management during events

  • Proactively contact and respond to event owners, Sales Directors about their responsibilities after an event has been scheduled. This communication entails emails and phone calls.

  • Vendor and Supplier Liaison

  • Assist other staff and departments on various short and long term projects

  • Other projects or duties as assigned

Position Requirements:

Required Skills and Experience:

  • Minimum 1-2 years sales experience

  • Ability and willingness to work weekends and evenings on a regular basis

  • As required by statelaw; Must be 18 years of age or older.

  • High School diploma or equivalent required. College and/or other educational programs/training a plus.

  • Must meet Drug Free Workplace requirements.

  • Knowledge about Microsoft Office Suite

  • Superior oral and written communications skills

  • Effective organizational skills for managing multiple tasks

  • Ability to lift 50 pounds

  • Ability to work long hours

  • Ability to work in varying climates

  • Valid Driver’s License

  • Strong interpersonal verbal and written skills.

  • Microsoft Office (Excel, PowerPoint, Word, Access).

  • Customer Service oriented.

  • Able to communicate with all levels of contacts – internal and external.

  • Strong sales skills

  • Position must pass a post offer drug test and background check.

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, disability, or protected veteran status. Drug Free Workplace.

As an Equal Opportunity Employer, Reyes Holdings companies will recruit and select applicants for employment solely on the basis of their qualifications. Our Practices and Procedures, including those relating to wages, benefits, transfers, promotions, terminations and self-development opportunities, will be administered without regard to race, color, religion, sex, sexual orientation and gender identity, age, national origin, disability, or protected veteran status and all other classes protected by the Federal and State Government. Drug Free Employer.