Cushman & Wakefield National Office Coordinator in Indianapolis, Indiana
Job TitleOffice CoordinatorJob Description SummaryResponsible for front desk and front office support operations for commercial services within the Indianapolis market in an efficient and effective manner. The Receptionist will work with the Director of Operations, Managing Principal and fee-earners within the market to provide support as needed.Job DescriptionKEY RESPONSIBILITIESManage Phoneso Answer and screen all incoming calls and relay messageso Communicate general company informationo Communicate with operations staff, fee-earners, and Managing Principalo Handle calls with discretion per the request of the operations staff, fee-earners, and Managing PrincipalVendor Management / Administrationo Complete routine/correspondence, enter data, print letters, print labels, create form letters, format documents, and input datao Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendoro Enter all new local vendors into Workday and update data as neededo Process all invoices for office or regiono Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)o Manage list of key vendor contacts, building management, security, engineering, etc.Support Sales and Transactionso Track all listings and signsGreet / Direct All Visitorso Manage front desk by providing building access (when required) and notifying the employees that client, vendor or job candidate has arrivedo Communicate with operations staff, brokers, and Managing Principal regarding their availabilityo Provide parking pass/validation per requestEnter Expense Reportso Collect expense reimbursement documents, such as receipts, and other information from fee earners, Associates, and/or Project Coordinators as neededo Attribute expenses to specific deals or other codes and track against deal budgeto Enter expense reports into WorkdayCoordinate Events and Conferenceso Coordinate catering, conference room space, invitations, and other event planning activities asBACKGROUND AND EXPERIENCEo High school diploma or GEDo 1-3+ years of experienceo Front desk and/or office experience a plusCOMPETENCIESo Strong written and oral skillso Basic computer skills, strong Microsoft Office Suite skills a pluso Ability to plan, organize and manage processeso Basic knowledge of office administrative dutiesCushman and Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman and Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Employer's Job# CUWAGLOBALR54459Please visit job URL for more information about this opening and to view EOE statement.